A Memorandum of Authorisation

You will need a Memorandum of Authorisation (MoA) from VicRoads to manage traffic and install temporary traffic control devices at a worksite or event such as fun runs, filming or street markets on a freeway or arterial road.

Step 1: Determine if VicRoads is the coordinating road authority 

You can determine what the type of road is and the responsible coordinating road authority by searching the Map of Declared Roads.

• VicRoads is the responsible road authority for arterial roads and freeways.
• The local municipal council is the responsible road authority for local roads within the designated municipality. 
• The relevant authority is the responsible coordinating road authority for non-arterial State roads eg The Department of Land, Water and Planning, Alpine Boards, etc. 

Step 2: Engage a VicRoads prequalified Traffic Management Company 

If you are conducting works on an arterial road or conducting an event on an arterial road you must engage a Traffic Management Company (TMC) accredited by VicRoads to design a traffic management plan and to manage traffic on site.

You can find a Traffic Management Company qualified to work on arterial roads by visiting our prequalification register. 

Step 3: Developing a Traffic Management Plan 

The Traffic Management Company will prepare a traffic management plan in accordance with the Code of Practice for Worksite Safety - Traffic Management.

A Traffic Management Plan helps to ensure the safety of a worksite for workers, road users and passers-by and minimises impacts to road users, adjacent landowners and public transport.  

Step 4: Applying for a MoA

If the Traffic Management Plan identifies the need to manage traffic and install traffic control devices, the Traffic Management Company will need to apply for a MoA from VicRoads. Only Traffic Management Companies can apply for a MoA.  

The Traffic Management Company will need to provide a description of the works or activity, the necessary road or lane closures, expected delays, speed limits and traffic control devices as part of the MoA application.

The following documents should be submitted as part of the MoA application.  

• A completed Memorandum of Authorisation application form 
• Traffic Guidance Scheme that visually details the traffic control devices
• A Risk Assessment 

For further assistance, please have a look at examples of a completed Memorandum of Authorisation. 

Step 5: Submitting the MoA

You should submit the MoA to the relevant VicRoads region. 

MoA Application Fees (VicRoads only)

An application for a MoA submitted to VicRoads in the future will require payment of an application fee in accordance with Regulation 24 of the new Road Safety (Traffic Management) Regulations 2019.

The fees which are yet to be implemented will be based on the following structure:

Note: The fees are expressed in ‘fee units’, with the equivalent dollar ($) value amount in brackets (2021/22 values).

Other permissions and fees to conduct works or run events on a freeway or arterial road

Code of Practice under the Road Management Act

This code provides practical guidance to any person conducting, or proposing to conduct, any works on roads in Victoria.

Consent to work on the road

If you are conducting work within the arterial road reserve you will need to apply to VicRoads for consent and pay a consent application fee. 

Events and filming on arterial roads  

If you want to film on Victoria’s roads, or if you want to organise an event like a fun run, cycle race or street fair, you must apply for a permit from the relevant road authority.

These special events are considered "non-road activities".

Road Occupation Charge

If you are a developer or private party wanting to occupy space (part of a lane or more), you will need to pay a Road Occupation Charge in certain metropolitan suburbs.